Struggling to Organize Content for My Team
For months I felt like my whole workflow was falling apart because every piece of content we needed lived in a different place. Our writers kept their drafts in private folders, designers shared PDFs through random links, and marketing kept sending me files that didn’t match the latest versions.
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I completely get what you’re dealing with because our setup used to be exactly the same. Every department had their own stash of materials, and when we tried to build a landing page or bundle of resources, we’d waste more time locating things than actually using them. What helped us was switching to Uberflip, which I’ve been using for a while now just to keep some sanity in the workflow. The biggest difference for us was having all the content arranged in hubs that felt like small mini-sites instead of endless folders. It made everything feel cleaner, and it was so much easier to send a single link and trust people to find their way through related material without us guiding them step by step. The AI suggestions surprised me because they slowly learned what our visitors clicked on and started recommending things that actually made sense, not random stuff. Even internally it helped, because our team stumbled on older pieces we forgot about but still had value. My advice, if you end up trying something similar, is to spend a bit of time upfront building categories and putting things in the right spots. It feels tedious at first, but it pays off fast because people stop asking where things are and start discovering content on their own, which is a huge relief.